Administrative Project Coordinator

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Location: Remote Type: Contractor, 20 – 30 hours/week Company: Clear Hospitality Network About Clear Hospitality Network: Clear Hospitality Network is a dynamic and growing company that connects brokers, manufacturers, and clients across the hospitality industry. We pride ourselves on delivering exceptional support and streamlined services that drive success for our partners. Job Summary: We are seeking a detail-oriented and proactive Administrative Project Coordinator to support our operations, sales, and finance teams. This vital role ensures smooth project execution, accurate data management, and effective communication with brokers, manufacturers, and clients. The ideal candidate thrives in a fast-paced, collaborative environment and is excited to contribute to Clear’s continued growth and operational excellence. ________________________________________ Key Responsibilities: RFP Coordination: • Collaborate with cross-functional teams (finance, sales, operations, distributors) to gather data for RFP preparation. • Apply financial insights to establish competitive and profitable client pricing. • Communicate pricing analysis and financial implications to Sales Operations and Account Executives. Project Management Workspace: • Update and maintain project management systems (PipeDrive). • Ensure accurate and timely project data entry and file organization. • Collaborate with sales and finance to track timelines and milestones. • Manage multiple projects at various stages simultaneously. Administrative Support: • Maintain and update customer records and databases with high accuracy and confidentiality. • Communicate with brokers and manufacturers to coordinate information and follow up on inquiries. • Answer and direct phone calls and emails professionally. • Prepare and edit correspondence, reports, and presentations. • Perform general office duties, including filing, data entry, mailing, and supply management. • Schedule meetings, appointments, and coordinate team calendars. Workflow and Process Optimization: • Identify and implement workflow improvements to streamline operations and data analysis. • Share ideas for improving efficiency and operational success. Collaborative Team Environment: • Work harmoniously with internal colleagues, strategic partners, and clients. • Contribute thoughts and input on strategy, projects, and operational improvements. ________________________________________ Qualifications: • Proven experience as an administrative assistant, project coordinator, or related administrative role. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Strong attention to detail with a commitment to accuracy. • Excellent written, verbal, and interpersonal communication skills. • Ability to handle sensitive information with discretion. • Highly organized with the capacity to prioritize multiple tasks and meet deadlines. • Experience managing projects and data within systems like Pipedrive is a plus. ________________________________________ What We Offer: • Ability to work remotely. • Opportunities for professional development and career growth. • A collaborative, fast-paced, and supportive team environment. • A direct impact on Clear’s operational success.

Keyword: Project Coordinator

Project Management Administrative Support Executive Support Microsoft Office Scheduling Critical Thinking Skills Pipedrive