Executive Assistant and Database Coordinator

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The National Pancreas Foundation is seeking top-notch Executive Assistant and Database Coordinator for well-established, national healthcare related nonprofit. This is a part-time contract role with the potential to transition into a full-time, W2 opportunity based on performance. The ideal candidate will have the ability to work in an environment with shifting priorities and demands. Proven experience performing various executive administrative tasks, including managing emails, scheduling meetings, expense reports, donor relations support and database management. You will handle administrative projects and deliver high-quality work under minimum supervision within given deadlines. RESPONSIBILITIES: • Process and enter donor contributions and update donor records using Bloomerang, our customer relationship management (CRM) system; accuracy and attention to detail are critical. • Respond to donor inquiries relating to contributions by phone and email; print and mail relevant information upon request. • Analyze data and perform CRM database maintenance and quality improvement through regular clean-up tasks and audits, merging accounts and identifying data elements that require annual review and updates. • Recommend process and policy improvements, including address updates, record deceased, duplicate record and relationship management. • Provide support for donor acknowledgement and tributes. • Make Board and NPF Leadership travel plans including airfare, hotels, and transportation, as requested • Prepare presentations and update existing presentations using Canva • General administrative tasks, respond to emails, phone calls (manage inboxes) for NPF’s general info email • Management of organization portals, access and maintenance • Prepare agendas for high priority meetings such as Board of Directors meetings, Executive Committee meetings, etc. and manage follow-up correspondence REQUIREMENTS: • Three years of general office and customer service experience required; experience in a non-profit fundraising environment strongly preferred. • Strong attention to detail is essential; knowledge of best practices related to constituent records management, data entry, and gift processing is preferred. • Well versed in general administrative and computer skills Microsoft Office: Teams, Word, Excel, PowerPoint, OneDrive, Mail Chimp, Canva, Zoom; experience with CRMs and fund development software such as Raiser's Edge, Bloomerang, GiveSmart, particularly related to data entry, a plus. • Ability to maintain a positive work atmosphere with a customer/donor-centric attitude • Highly capable of handling multiple tasks, projects and timelines, including the ability to work both independently and collaboratively within a team environment. • Strong interpersonal skills through oral and written communication when interacting with both internal and external constituents. • Ability to successfully prioritize and organize tasks while meeting deadlines is essential • Innate sense of self-motivation and ability to accomplish work with minimal supervision Note: as this is a remote position, selected candidate must have a home office setup, strong internet connection and mobile phone.

Keyword: Project Coordinator

Price: $20.0

Light Project Management Microsoft Office Microsoft Excel Virtual Assistance File Management Administrative Support Data Entry Email Communication Executive Support