Executive Assistant for busy CEO

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Executive Assistant (Contractor, 10-20 Hours/Week) Location: Remote (most support will need to be provided in alignment with PST timezone) Commitment: 2-4 hours/day, up to 20 hours/week Compensation: Starting at $20/hour, with opportunities for increase based on performance and growth in responsibilities. Start Date: ASAP About Wilson and Associates Coaching and Consulting Wilson and Associates Coaching and Consulting is an organizational development, leadership development, and inclusive culture change firm. We partner with organizations and their leaders to build equitable, inclusive workplaces through strategy, training, and facilitation. We need a proactive, highly organized Executive Assistant (EA) who can enhance our client experience, manage key administrative tasks, and support the CEO in staying focused on high-value work. This is a contractor role, with an expected 2-4 hours/day (up to 20 hours per week). Hours may start slow as we build the relationship and expand responsibilities. The Executive Assistant will work closely with both the CEO and the Online Business Manager (OBM) to ensure smooth operations, timely communication, and an outstanding client experience. Who You Are You are a detail-oriented, proactive problem-solver who thrives in fast-paced environments. You don’t just complete tasks—you anticipate needs, solve problems before they arise, and keep everything running smoothly. You have exceptional organizational skills, strong communication, and a high level of professionalism. You’re comfortable managing high-level client interactions, handling sensitive information, and ensuring the CEO’s time is spent on strategic priorities. You are tech-savvy, highly responsive, and able to manage shifting priorities with ease. What You’ll Do As our Executive Assistant, you will: ✅ Inbox & Communication Management (50%) Own the CEO’s inbox—triage, draft responses, flag priorities, and ensure no email goes unanswered. Manage client communications with warmth and professionalism, ensuring quick response times. Draft follow-ups, client updates, and other communications as needed. Work closely with the OBM to streamline operational efficiencies. ✅ Calendar & Meeting Coordination (25%) Own the CEO’s calendar—schedule, optimize time, and prevent conflicts. Ensure CEO is prepared for every meeting—provide background notes, talking points, and follow-ups. Coordinate internal and client meetings, sending reminders and ensuring smooth scheduling. Track deadlines and deliverables, working with the OBM to ensure nothing slips through the cracks. ✅ Client Success & Project Support (25%) Ensure high-touch client interactions—automate follow-ups, onboard new clients, and track engagement. Maintain organization-wide project timelines and deliverable tracking in collaboration with the OBM. Support in organizing and streamlining internal systems (e.g., updating databases, managing workflows). Handle light research, data entry, and administrative projects as needed. What You Bring ⭐ 3+ years of experience as an EA, Chief of Staff, Client Success Manager, or similar high-level support role. ⭐ Exceptional communication skills—clear, professional, and proactive. ⭐ Experience managing executive inboxes and calendars—you know how to prioritize and act with discretion. ⭐ Highly organized and detail-oriented—you don’t let things slip through the cracks. ⭐ Tech-savvy—comfortable with CRM tools, project management software, and email automation. ⭐ A proactive mindset—you don’t wait for instructions; you anticipate needs and take action. ⭐ Experience in a consulting or service-based business (preferred but not required). Commitment to Equity and Social Justice You understand and align with our company’s commitment to creating a world—and workplaces—that are fair and inclusive, regardless of age, race, or other identities. You actively reflect on how your own identities influence your work, welcome opportunities to engage with these themes, and are eager to support our clients in fostering more equitable and inclusive environments. Why This Role? ✅ Flexible, remote work—Work from anywhere, with flexible hours based on workload. ✅ Opportunity to grow—As our partnership strengthens, there’s potential for increased hours and responsibilities. ✅ Work closely with a mission-driven CEO and OBM—Be a key player in scaling a firm committed to equity, leadership, and culture change. How to Apply If you’re excited about this opportunity, we’d love to hear from you! To apply, please submit: (1) Your resume. (2) A link to a short video (2-3 min) OR a written response answering: (a)Why are you excited about this role? (b)A time you solved a problem before your boss even knew it existed. (c) Your favorite systems or productivity hack. This role is a contractor position and will begin as part-time (2-4 hours/day), with room for growth as we build our working relationship. If you thrive in fast-paced, mission-driven environments and love creating efficiency, we’d love to meet you!

Keyword: Data Entry

Price: $16.0

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