Fine Arts Nonprofit Seeking Bookkeeper for Long-Term Financial Management and Clean-Up

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Crow’s Shadow Institute of the Arts is a 501c3 arts organization specializing in Native American art, both traditional and contemporary, based on the Umatilla Reservation in rural Oregon. We are seeking a dependable, experienced bookkeeper to support our financial management using QuickBooks Online, with the goal of transitioning from a hybrid system (cash-based operations and accrual-based investment reporting) to full accrual-based accounting to better reflect how our grant funding is utilized. This is a remote contract role. The ideal candidate brings nonprofit bookkeeping experience, understands both cash and accrual accounting, and communicates clearly and reliably. QuickBooks certification is strongly preferred. Current Structure: - We currently use cash-basis accounting for day-to-day operations - Accrual-based accounting is used for investment accounts - Our goal is to transition to full accrual-based reporting across the organization Key Responsibilities: - Monthly reconciliation of bank, credit card, and investment accounts - Accurate categorization of income and expenses by program, grant, and class - Preparing monthly Statements of Activity (P&L), Statements of Financial Position (Balance Sheet), and Budget vs. Actual reports - Supporting the transition to full accrual accounting - Cleaning up previous bookkeeping errors - Proactive communication around timelines, missing documentation, and any discrepancies - Assisting with audit prep, 990 prep, and year-end close. Ideal Qualifications: - 3+ years of nonprofit bookkeeping experience - QuickBooks Online certified (or highly proficient and working toward certification) - Strong grasp of both cash and accrual accounting - Familiarity with nonprofit fund accounting, including restricted/unrestricted funds - Reliable, detail-oriented, and proactive communicator - Experience with Native-focused or culturally grounded organizations is a plus - Based in the PNW preferred but not required. Must be U.S.-based. About Us: Crow’s Shadow has an annual operating budget of approximately $838,000 in 2025. We are a nationally recognized Native-led organization offering collaborative artist residencies, fine art print publishing, and traditional Native arts workshop programming. Our work supports Native artists and communities while engaging with local and national audiences. We are small but impactful and we’re ready to strengthen our financial systems with the right support. Compensation: We are open to either of the following payment structures: Hourly: $40–$45/hour Flat Monthly Rate: Up to $800/month depending on scope Please indicate your preferred billing approach when applying. To apply, please include: - A brief cover letter or message describing your experience - Resume or Upwork profile - Relevant nonprofit or arts sector experience - Your QuickBooks certification status (not being QB certified is not a dealbreaker, but having it is a definite plus). - Optional: sample anonymized reports or reconciliations We’re seeking a long-term partnership with someone who values professionalism, clarity, and mission-aligned work. If that sounds like you, we’d love to hear from you.

Keyword: Data Entry

Price: $35.0

Data Entry Bank Reconciliation Bookkeeping Accounting Software Intuit QuickBooks Account Reconciliation QuickBooks Online Financial Reporting Cash Flow Statement Tax Preparation